ServiceXG Basics

Step 1—Create a pre-check report

Use the Pre-Check report to create a check run for verification and printing. If you’re using the Pending Batch Payment Maintenance process, complete them before the Pre-Check.

Go to:Home > Displays, Data Preps, Reports > Annuity > Pre-Check Report

PRE-CHECK REPORT FIELD DESCRIPTIONS

* indicates a required field

Field	Description
Fund (or ALL)*	The fund included in the pre-check. The fund description will display upon entering the fund ID. Enter ALL to include all annuity funds.
Check Draft*	Displays the check draft associated with the fund.
Sort By Alpha/Numeric/Zip (A/N/Z)*	Determines the pre-check sort order. A—Alphabetically by member last names. N—Numerically by SSN. Z—Numerically by member zip codes.
Normal or Pre-note (N/P)*	Determines the check run type. N—Normal check run. P—Pre-note run.
Include Withholding Type Checks (Y/N)*	Determines if withholding checks are included in the pre-check. This field is only valid if your organization has withholding members set up and you want the check run to issue checks to the agency (IRS, State, Child Services, etc.). Y—Yes. N—No.
Generate Report (Y/N)*	Determines if a pre-check report generates. Y—Yes. N—No.
Update Pre-Check Files (Y/N)*	Determines if files are updated to create a check run for verification. Y—Yes. N—No.
Single/List/All (S/L/A)*	Determines who is included in the check run. S—A single member. L—A list of members. A—All members.
Member #/List Name	The member (SSN) or list name to generate the pre-check on if you selected S or L for the previous field. Enter in Fund*SSN format.
Check Issue Date	The check draft associated with the fund. The appropriate draft is entered by default. This date is required when GAP SAC <42> Use Advanced Withholdings Calc is set to Y.
W1. Trans Code To Include	Determines the transaction types to include (or exclude) in the pre-check. Leave this blank to include all transaction codes. Hint: Enter T at the select line to toggle between including and excluding.

1. Enter the Fund to run the pre-check.

2. Enter the pre-check report criteria. Messages might display as you enter information.

   Important! You need to generate this report twice. First, run the report without updating the files (enter N for field 6). Check the first report, and make adjustments until it displays the correct information. Once you've ensured that the information is accurate, run the report again and update the files (enter Y for field 6).
3. Select C to run and create the report.



4. Find your report and review the results.





Report Heading and Body FIELD DESCRIPTIONS

Field	Description
Report Heading
Fund	The name of the fund.
Normal or Pre-note Run	The run type selected.
Sort By Alpha/Numeric/Zip	The sorting order selected.
Include Withholding Type Checks	Displays whether withholding type checks are included in the report.
Single/List/All	The entity for which you ran the report.
Member#/List Name	The member number or list name entered.
Transactions Included	Displays the transaction codes included in the report.
Pre-Check Number (if files are updated)	Displays the pre-check run number, if applicable.
Report Body
Number	The member number (SSN or SIN).
Name	The member’s name.
Sts	The payment status.
Chg Sts	The change to status. For a prenote run, this field displays the new direct deposit payment status that’s assigned when the prenote is completed. For a normal run, this field is only used if the member’s check amount is reduced to avoid disbursing more than the annuity balance. These changes to statuses are specified in Add and Update Status Codes. For prenotes, it’s the status set up in the Change-To Status Code field. For normal check runs, it’s the status set up in the Adj Change-To Status Code field.
Recurring Type	The recurring type.
Recurring Amount	The recurring amount.
Lump Sum Type	The lump sum type.
Lump Sum Amount	The lump sum amount.
Gross Amount	The gross amount.
Withholdings Type	The withholdings amount.
Withholdings Amount	The withholdings amount.
Net Amount	The net amount.

5. Continue to Step 2—Verify the pre-check.

SEE ALSO